Tips:

View Payments to Vendors and Non-Employees

There are 6 methods for viewing payment information:

  1. View specific invoices paid on Purchase Orders and Online Vouchers via Accounts Payable
  2. View payments on Purchase Orders via Purchasing
  3. View Purchase Order vouchers and payments via eProcurement
  4. View vouchers & payments by Dept ID via Accounts Payable
  5. View check reconciliation information via Accounts Payable
  6. View purchase order and online voucher details via Lifecycle Viewer

Method 1: View vendor and non-employee payments by invoice via Accounts Payable

Navigation: NUFinancials > Accounts Payable > Vouchers > Add/Update > Regular Entry > Find Existing Value

  1. Enter search criteria and click Search.
  2. Click the Payments tab to view payment details.

Graphic of Voucher Find an Existing Value page

AP Voucher tabs

Graphic of AP Voucher tabs

Payments tab

Graphic of Payments tab

  1. Payment Address
  2. Payment Amount (for this voucher, may differ from check amount)
  3. Payment Date and Reference (payment number)
    • Use the first number of the payment reference to determine the payment type:
  4. Payment Inquiry link takes you reconciliation information (was the check cashed).
    • See Method 5 for Payment Inquiry details.

Method 2: View purchase order payments via Purchasing

Navigation: NUFinancials > Purchasing > Purchase Orders > Review PO Information > Purchase Orders

  1. Enter search criteria and click Search (not shown).
    Graphic of PO Inquiry Document Status link
  2. Click Document status link.
  3. If a payment has been made, you'll see a Document Type of Payment.
    • Click DOC ID number link of Payment line to see details.
    • See Method 5 for Payment Inquiry details.

Method 3: View purchase order vouchers and payments via eProcurement

Navigation: NUFinancials > eProcurement > Manage Requisitions

  1. Enter search criteria: Requester, Dates, Request Status, and/or PO ID. Click Search.
  2. Click expand section triangle of desired transaction to open request lifespan.
  3. Click Payment link to view payment and invoice details.

Graphic of Manage Requsitions page

Manage Requisitions Payment information:

Graphic of Manage Requisitions Payment information

  1. Payment Reference ID
  2. Payment Address
  3. Invoice Number
    • Paid Amount (invoice amount)

Method 4: View vouchers & payments by Department via Accounts Payable

Navigation: NUFinancials > Accounts Payable > Review Accounts Payable Info > Vouchers > Voucher

Graphic of Voucher Inquiry page

  1. Enter search criteria.
    • Enter the GL Business Unit "NWUNV" if you are going to use the Account or Dept ID in the search criteria.
  2. Click Search.
    • Search results display Vouchers and payment indication:

Graphic fo Voucher Inquiry results

Graphic of Payment Details

Method 5: View check reconciliation information via Accounts Payable

Navigation: NUFinancials > Accounts Payable > Review Accounts Payable Info > Payments > Payment

If the search is not auto-populated:

  1. In Reference field, enter the check number.
  2. Click Search.
    Graphic of Payment Inquiry page
  3. Search results display
    • Payment Reference ID
      • Use the first number of the payment reference to determine the payment type:
        • 1 – ACH (direct deposit) sent directly to the vendor or individual's bank account.
        • 4 – Paper check (prior to July 2010)
        • 5 – Paper check
        • 7 – Electronic payment transmitted to vendor through its "Paymode-X" (ACH) account at Bank of America
        • 8 – Electronic payment transmitted to vendor through its "ePayables" (credit card) account at Bank of America
    • Payment Date
    • Reconciliation Status: Recon for reconciled or Unrecon for not reconciled.
    • Reconcile Date: Date the check was cashed and cleared or blank when not reconciled.
    • Click the Payment Reference ID link to see date check was cut, days outstanding (if not cashed), or payment clear date (if cashed).

Method 6: View Purchase Order and Online Voucher details via Lifecycle Viewer

Navigation: NUFinancials > Accounts Payable > Review Accounts Payable > Lifecycle Viewer

or NUFinancials > Purchasing > Purchase Orders > Review PO Information > Lifecycle Viewer

  1. Select the Business Process: PROCURE2PAY
  2. Document Type: Purchase Orders or Vouchers
  3. Enter search criteria
  4. Click Search.
  5. In the search results, click the View Lifecycle link corresponding to your document.

Graphic of Lifecycle Viewer search

The Lifecycle Viewer opens in a new browser tab or window:

Graphic of Lifecycle Viewer results