Tips:

Using Per Diem on an Employee Expense Report

Step 1: Research Per Diem policies and rates.

  1. Review Per Diem policies.
  2. Research the Per Diem rates for the destination:
  3. Attach a copy of the Per Diem rates to your Expense Report.

Daily Per Diem Rates

Graphic of Per Diem rates for NY

A. Meals and Inc. Exp. indicates the daily per diem rate for the city selected.

Meals and Incidental Expenses ( M&IE) Breakdown

Graphic of Meals and Incidental Expenses ( M&IE) Breakdown

B. The separate amounts for breakfast, lunch and dinner listed in the chart are provided should you need to deduct any of those meals from your daily per diem rate.\0xA0

C. The first and last day of travel should be calculated at 75% of the Per Diem rate for domestic and foreign travel.

Step 2: Create an Expense Report in NUFinancials

Navigation: NUFinancials > Employee Self Service > Travel and Expense Center > Expense Report > Create

  1. Select the Expense Type "Domestic Per Diem" or "Foreign Per Diem" as applicable.
  2. Enter the Expense Dates for the entire trip.
  3. Under Amount Spent, enter the Per Diem rate for the destination.
  4. Add additional non-Per Diem expenses (hotel, transportation, etc.) as needed.

Graphic of Expense type, date, and amout lines

  1. Click the Detail tab.
  2. Enter a Description for each line indicating first, last, or full day Per Diem and destination.

Graphic of Detailed description for expense type lines

  1. Attach a copy of the Per Diem rates to your Expense Report.