Tips:

Create Requisition for Pre-Payment Using Hold PO

This job aid describes how to make pre-payments to vendors and how to hold a check for pick up at Accounts Payable.

Use this procedure to:

  • Send the check and purchase order to the vendor at the same time.
  • Request that AP hold the check to be mailed with attachments.
  • 1.  Create multiple lines for pre-payment and estimated remaining balance amounts

    1. Line 1 is for pre-payment amount. Note: This amount may match a deposit, down payment, or invoice from vendor.
    2. Line 2 is for the estimated remaining balance.

    Graphic of Step 3 Review and Submit page of a requisition.

    2. Submit Hold Check pink form to Accounts Payable

    3. Submit PO Change Request (As Needed)