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Transaction Status Definitions

Find the meaning of transaction statuses in NUFinancials.

Transaction Type

Status

Definition

Requisition

Approved

The requisition is fully approved by each Approver in the workflow.

Canceled

The requisition has been saved or submitted; a cancelation was performed. A requisition in Canceled status may be reopened in Manage Requisitions.

Complete

The requisition has gone through the full purchasing lifespan or the full cancellation process and then been closed The requisition can no longer be modified.

Denied

When an Approver sends a requisition back to the requester, the requisition is in a Denied status.

Open

The requisition has been entered and saved but not submitted into approval workflow.

PO(s) Created

The requisition has been sourced into one or more purchase orders.

PO(s) Completed

The purchase order has gone through full purchasing cycle (PO, receipt, voucher and payment) or it has been canceled and reconciled and then closed. The purchase order can no longer be modified. This status applies to the purchase order, not the requisition.

PO(s) Dispatched

The purchase order has been dispatched by fax or email to the vendor.

Partially Received

The requisition has a remaining amount or quantity to receive on at least one line.

Pending

The requisition has been saved and submitted into workflow; the approval process is not yet complete.

Received

The requisition is completely received for all line quantities or amounts.

See Lines

The lines of this requisition are in various stages of the approval process and have different statuses, such as Pending, Approved, Denied or Canceled; however, none of the lines have been sourced to a purchase order.

Expense Report

In Process

The expense report has been submitted into workflow; the approval process is not yet complete. At least one approval has taken place.

Approved (for Payment)

The expense report is fully authorized for payment processing.

Closed

The expense report is marked for closure. This typically means that the expense report payment was made in error and was reversed by Accounts Payable.

Denied

The expense report has been denied in the approval process.

Paid

The employee has been issue the reimbursement via direct deposit. An email notification confirms this.

Pending

The expense report has either been "saved for later" but not submitted into workflow or has been sent back by an approver. Pending is the only status in which an expense report may be edited. An email notification is delivered on send back.

Staged

The expense report is staged for payment by Accounts Payable It will be paid shortly after it is staged.

Submitted

The expense report has been submitted into approval workflow. No Approvals have taken place.

Online Voucher

Approved

The online voucher is fully approved for payment processing.

Check for payment via SC028 or Voucher Inquiry.

Denied

The online voucher has been denied in the approval process and sent back An email notification is delivered on send back.

In Workflow

The online voucher has been entered, saved and submitted into workflow; the approval process is not yet complete.

Pending

The online voucher has been saved but not submitted into workflow.

Journal Entry

Approved to Post

The journal entry is fully approved.

Not Submitted

The journal entry has been entered and saved but not submitted into workflow.

On Hold

The journal entry remains in the approver's inbox and workflow is suspended until further action is taken by the approver that placed on hold. The submitter is not notified when a journal is put on hold.

Pending Approval

The journal entry has been entered, saved and submitted into workflow; the approval process is not yet complete.

Pending Deletion

A request to delete the journal entry has been entered.

Sent Back

The journal entry has been returned to the submitter for further modification and is removed from approval process.

Cash Advance

Paid

The payment process is complete and employee has received the advance.

Pending

Cash advance has been entered and saved but not submitted into workflow.

Reconciled

The cash advance has been fully applied to an expense report

Staged

The cash advance is staged for payment. It will be paid shortly after it is staged.

Submitted for Approval

The cash advance has been submitted into approval workflow.

Travel Authorization

Approvals in Process

The travel authorization has been entered, saved and submitted into workflow; the approval process is not yet complete.

Approved

Travel authorization is fully approved.

Closed

The travel authorization's encumbrance has been liquidated.

Pending

Travel authorization has been entered and saved but not submitted into workflow.

Submitted for Approval

The travel authorization has been submitted into workflow approval.